AVIA Studio tutorials
THIS GUIDE WILL BE COMPLETED SOON
Install it, sign in, and understand the trial.
Making a project
Four routes in. The first three copy your files into a new project folder; the fourth sorts a folder you already have, where it is.
Working on a shoot
Everything the app can do to a project once it is sorted.
Changing your mind
Four different undoings, and they are not the same. Read the one you mean before pressing it.
Your account
Subscription, devices, settings and updates.
THIS GUIDE WILL BE COMPLETED SOON
Install it, sign in, and understand the trial.
Start hereFirst launch, your account, and the trial
AVIA Studio registers this computer once, then works offline. There are no passwords — you receive a six-digit code by email.
1Sign in
2Create your account
3Terms of Service
4One-Click Cloud Setup
5What do you mainly shoot?
6The home page
1Connect to the internet once
On the very first launch AVIA Studio has to reach its server to finish setting up on this computer. If it cannot, you will see Connect to the internet to continue — connect, or allow AVIA Studio through your firewall, then press Try again.
After that one check the app works offline. Nothing about your shoots is ever sent.
2Sign in, or create your account
The front door has two tabs: Sign in and Create account. Signing in shows Welcome back — enter your email and press Sign in.
There are no passwords. AVIA Studio emails you a six-digit code.
3Create account
On the Create account tab, enter your name and your email address, tick the agreement, and press Create account.
The agreement links to the Terms of Service and Privacy dialog. You must agree before an account can be made — if you have not, the screen says Agree to the Terms of Service to create an account.
4Terms of Service and Privacy
Two tabs, Terms of Service and Privacy. The short version is on screen: Your work stays on your computer. Nothing goes anywhere online unless you choose it — polishing or summarising a transcript, and the One-Click Cloud destinations, are the only things that leave, and each one waits for you to press it.
5Type the code
The next screen is Check your email. Type the six digits. The code expires in 10 minutes.
Nothing arrived? Send another code re-sends it, with a short cooldown showing as Resend in Ns. The app also reminds you to check your spam folder.
If the account is already signed in on more machines than the plan allows, you will be asked to Sign this one out or to pick a device and Proceed — see “Devices” below.
6The welcome tour
Four pages: Welcome, Your account, One-Click Cloud Setup, and What do you mainly shoot? The dots at the bottom jump between them; ← Back and Next step through. Arrow keys work too.
One-Click Cloud Setup is where you sign in to the destinations this machine can reach — Google Drive, Google Photos, and, where they are installed, iCloud Drive, Proton Drive and Apple Photos. iCloud Drive and Proton Drive read Ready — no sign-in needed: they are folders your own client already syncs.
Connecting nothing is fine — the button reads Skip rather than Next and you can do all of it later from Settings.
7What do you mainly shoot?
Pick Real Estate, Wedding or Other and every new project starts on that style, skipping a step. Press the same card again to clear it.
The last page's button is Start Sorting, which closes the tour and puts you on the home page.
This is the same setting as Style in Settings, where it can be set separately for Photos and Video, or returned to Ask each time.
8Your free trial
The trial is three days on the clock. A banner across the top of the window counts it down — Free trial — 3 days left, then hours on the last day, then Free trial ends within the hour.
When it runs out the banner reads Trial ended, browsing only. Everything you have already organised stays browsable; only new work — ingesting, developing, resizing, exporting and uploading — waits for a subscription.
Making a project
Four routes in. The first three copy your files into a new project folder; the fourth sorts a folder you already have, where it is.
Project walkthroughA Real Estate project
Real Estate sorts by room. AVIA Studio looks at every photograph and clip and files it under Kitchen, Living Room, Backyard, Aerial Exterior and the rest.
Watch the video
A whole property shoot, from the card going in to the rooms coming out.
1New Project
2What kind of shoot?
3What type of shoot?
4Project details
5Ready when you are
6Sorting
7Your files are ready
8The media browser
1New Project
On the home page, press New Project — “New project by copying your files into the new project folder”. Your originals are copied into a folder AVIA Studio makes; the card or drive they came from is never written to.
The other card, Open Folder, sorts a folder you already have where it lies — that has a walkthrough of its own below.
2What kind of shoot?
Step 1 of 3, labelled Media. This decides which file types are copied — nothing else is touched.
- Video — MP4, MOV, MKV, MTS…
- Photo — JPG, RAW, CR2, HEIC…
- Both — All media types
3What type of shoot?
Step 2, labelled Shoot type. “This determines how AVIA Studio handles your files.” Press Real Estate.
A Real Estate project files into rooms: Kitchen, Living Room, Dining Room, Bedroom, Bathroom, Office, Game Room, Home Theater, Playroom, Gym, Home Bar, Walk-In Closet, Laundry Room, Garage, Loft, Florida Room, Front Entry, Backyard, Sports Field, House Exterior and Aerial Exterior. Anything the analysis is not confident about goes to Other.
If you set a Style in Settings or during the welcome tour, this step is skipped. Back returns to it.
4Project details
Step 3, labelled Project details. Fill in Project name — for a property, something like “123 Main St” — and choose a Destination folder with Browse.
Transcribe audio is on by default for anything with video in it: “This will allow you to quickly find any video by simply typing anything that was said in it.”
Find faces is offered on a Real Estate project too, and is off by default: “This will allow you to search your files by name of individuals who appear in your shoot.”
Press Create project.
5Ready when you are
The waiting room does three things at once. Drop files or folders onto Drop your media here, or click it to browse. Or plug in a card: the row underneath reads Watching for a card and then Card recognized, and the copy starts by itself.
A drive that is plugged in but has no camera folder on it is named, with Use it anyway beside it — that walks the whole volume for media.
The chips along the bottom say what is about to happen — ✓ Transcribe, ✓ Find faces, ✓ Sort into folders — and ← Setup goes back to the wizard.
6Watch it sort
The bar at the top counts N of N files done. Underneath, each file moves through Copying, Sorting, Transcribing and Done, and the cards fly into the folder they were filed under.
Everything here happens on your machine. Nothing is uploaded.
Cancel sits beside the percentage. It stops the run and deletes the project — see “Stopping a run part-way” below.
7Your files are ready
A mark, a line and two buttons: Browse your media opens the project, Start a new project goes back to the home page.
8If something could not be analysed
The one thing this screen says that is not a formality. N of N files were not analysed — or Nothing was analysed where none of it worked — with the reason underneath.
Those files were still copied and are in the project. They were filed under Other, and ↻ Sort again in the browser will have another go at them.
9The finished project
The media browser is where the rest of the work happens: correcting a room, renaming a file, developing RAW, making client-ready copies, sending it to the cloud and building a timeline for your editor. It has a section of its own below.
Project walkthroughA Wedding project, start to finish
A wedding sorts by who is in the photograph rather than where it was taken — so it pauses after the run and asks you to point out the couple.
Video coming soon
A wedding sorted by who is in each photograph — including naming the couple.
Every step is written out below in the meantime.
1What kind of shoot?
2Wedding
3Project details
4Sorting
5Who's who?
6Bride and Groom picked
7People in this file
1Pick Wedding
Press New Project, choose your media type, then Wedding on the What type of shoot? step.
A wedding is not a kind of portrait shoot: it sorts by who is in each frame, into Bride, Groom, Bride and Groom, Groups-Indoor, Groups-Outdoor and Other.
2Project details
Project name takes something like “Henry & Juliana”, and Destination folder is where the project is built.
There is no Find faces switch on a wedding, and that is deliberate: the folders *are* the people, so the face pass always runs. Transcribe audio is still offered when there is video.
Press Create project.
3The run files nothing by name yet
While the run is going, a wedding's files show Sorted after naming rather than a folder. No face has a role yet, so there is nothing to file them under.
The face pass runs over the photographs during this stage. Faces are read from photographs only — never from video.
4Who's who?
When the run finishes, the naming screen opens: Who's who? with a card per distinct face, each showing how many photos it appears in.
You type nothing. Every card offers the same six buttons — Bride and Groom on the top row, then Bride's Family / Groom's Family, then Bridesmaid / Best Man. Read down: the left column is the bride's side and the right is the groom's.
Other — skip is a real answer and most guests get it. Pressing a role that is already picked takes it off again.
A card marked looks the same was filled in because it resembles a face you have just identified — change it if it is somebody else.
5Finalize
The footer counts N of N remaining and then reads Identification complete. Finalize is only pressable once every card has been answered — a role or Other — skip.
Pressing it re-files the whole shoot by who is in each photograph.
6Leaving it for later
I'll do this later asks Leave this for later? — “If you don't identify anyone here, AVIA Studio does not know who the bride and groom are, so this shoot will not be sorted by who is in each photograph.”
Keep going returns to the cards; I'll do this later goes straight to the browser.
7Coming back to it
The browser carries a banner across the top: N people still to identify, with Process faces beside it.
The wording depends on how you got here. Having pressed I'll do this later it reads You asked to do this later, but it is highly recommended for the best sorting.
8It re-sorts the shoot
Process faces warns before it does anything: This will re-sort the shoot — “Picking the faces will retag and re-sort your media. Any manual sorting you have done will no longer be there.”
Cancel leaves it alone; Continue opens Who's who? again.
9Naming a face the pass missed
Select any file and the dock along the bottom shows People in this file. On a wedding all six roles are always offered, whether or not anyone has that role yet — this is how a role is first put onto a file the face pass missed.
+ Add name beside them names somebody the detector missed entirely.
Project walkthroughAn Other project, start to finish
“Other” is the shoot type that asks. It is the only one where you choose what the sorting is done by — and if you pick nothing, it says so rather than handing your folder back unchanged.
Video coming soon
Choosing what a shoot gets sorted by when it is not a property or a wedding.
Every step is written out below in the meantime.
1Other
2Choose what to sort by
3Nothing to sort by
4Sorting
5Who's who?
6A project with no folders
1Pick Other
On What type of shoot?, Other is the one with a description under it — “Transcription, subtitles, indoor/outdoor, etc.” on a video or mixed project, “Groups, indoor/outdoor, etc.” on a photo one.
It covers everything Real Estate and Wedding do not: portraits, families, a car shoot, a graduation, a product table, a walkthrough of a building that is not a house.
2Choose what it sorts by
Other is the only shoot type that asks. On Project details you get up to four switches, and which of them appear depends on the media type you chose.
- Transcribe audio — “This will allow you to quickly find any video by simply typing anything that was said in it.” Video and Both only.
- Sort indoor and outdoor — “Separates what was shot inside from what was shot outside.”
- Find faces — “This will allow you to search your files by name of individuals who appear in your shoot.” Photo and Both only.
- Sort by faces — “This will place each face in its own folder. Good for large shoots.” Nested under Find faces, and turning Find faces off takes it with it.
3Pick at least one thing
With every switch off there is nothing to sort by, and the screen says so: Pick at least one thing to sort by — otherwise there is nothing for AVIA Studio to do with these files. Create project stays unpressable until something is on.
4Sorting with no folders
An Other project that only transcribes makes no folders at all. Your files keep the names the camera gave them and stay where they are — the transcripts, tags and search are what you get.
With Sort indoor and outdoor on, files are filed under Indoor and Outdoor. With Sort by faces on, each person gets a folder.
5Naming the people
If Find faces was on, the run ends at Who's who? — the same screen as a wedding, but you type names instead of picking roles. The placeholder is Who is this?; Enter jumps to the next unanswered card.
Not someone I need is the other way to answer a card, and every card must be answered before Finalize can be pressed.
6When it found nobody
0 distinct faces found. — “No faces were found in this shoot. Everything will be filed under Other.” There is nothing to answer, so the screen is a single Finalize.
7A project with no folders
A shoot that files nothing has no folder chips, no FOLDERS list in the sidebar and no “folders” tile in the counts — because there are none. Everything else about the browser works exactly the same: search, transcripts, people, renaming, resizing, developing and every cloud destination.
Project walkthroughSorting a folder you already have
Open Folder analyses and sorts inside your own folder. Nothing is copied and nothing is moved out of it — and it is the one kind of project that can be fully reverted.
Video coming soon
Pointing AVIA Studio at a folder you already have, and sorting it where it lies.
Every step is written out below in the meantime.
1Open Folder
2How should this be sorted?
3The sorted folder
4Revert
1Open Folder
The second card on the home page — “New project by analyzing and sorting directly in your already-existing folders”. Pick the folder and AVIA Studio offers to organise it in place.
If the folder is already an AVIA Studio project it opens straight into the browser instead.
2How should this be sorted?
There is no name to invent and nowhere to put it, so the details step reads How should this be sorted? and says: Sorting <folder> where it is. Nothing is copied or moved out of it.
The same switches are offered as for any other project. Press Start sorting.
3What in-place means
Your files are renamed in capture order and moved into folders inside the folder you pointed at. Nothing leaves it.
Because AVIA Studio kept a record of every move, this is the one kind of project that can be put back exactly as it was — see Revert below.
Working on a shoot
Everything the app can do to a project once it is sorted.
The app, after the sortThe media browser
Everything the app can do to a finished shoot lives here: find it, fix it, rename it, re-file it, and hand it on.
Video coming soon
Finding, fixing, renaming and re-filing a shoot once it is sorted.
Every step is written out below in the meantime.
1Folders, grid, tools
2Search
3The file dock
4Move and add folders
5Right-click a folder
6Delete files
1The three columns
Left is the folder list, centre is the grid, right is the export rail. The small tabs on the inside edges hide and show either side — Hide the folder list and Hide the export tools.
Across the top: the project name and its counts, then ↻ Sort again, Revert (folders opened in place only), Delete project, and the button that opens the project folder — 📁 Show in Finder on macOS, 📁 Show in File Explorer on Windows, 📁 Open Project Folder on Linux.
Under that, the shape of the shoot as tiles — files, folders, videos, photos, tagged, transcripts — and the keyboard hints: / search, ← → ↑ ↓ move, enter open, esc clear.
2The sidebar
LIBRARY filters by kind: All media, Videos, Photos.
COPIES appears once you have made any — each folder of developed or resized copies is its own version of the project. Click one to browse it; click All media to go back to the originals as they were shot.
FOLDERS lists every folder with a count. Click one to show only it. As the hint says, Hold ⌘ or Shift to select multiple, right click to edit folders — Ctrl on Windows.
PEOPLE lists everyone named in the shoot; click a name to show only the files they are in.
3Search
Press / to jump into the box. It reads Search transcripts, tags, people, file names… on a project with video, and Search tags, people, file names… without.
A clip whose transcript matches shows the sentence it was said in. N shown counts what is on screen, and Clear drops every filter at once.
4Every mention of a word
When a search matches a transcript, the card offers the count — N mentions of “…”. Opening it lists each one with its timecode, taken from the moment that *word* was spoken rather than the sentence around it.
Copy this timecode puts it on the clipboard so you can scrub straight there in your editor.
5Selecting
A click selects one file and opens the dock. Hold ⌘ (Ctrl on Windows) to add or drop one, Shift for a range. Drag across empty space to draw a band. ⌘A selects everything on screen, esc clears.
Arrow keys move the selection; ⌘ with an arrow moves the focus without moving the selection, and ⌘Space then adds or drops the focused card.
Each folder heading has its own Select, which adds that whole folder to what is already selected.
6The file dock
Selecting a file opens a bar along the bottom, over the grid rather than squeezing it.
The name is the file's name and is edited where it is read — click it, type, Enter. The extension is shown but never editable. Move to folder re-files the photo; People in this file tags who is in it; View transcript opens what was said in a clip.
Open opens the file in your default viewer, Show in Folder reveals it, Close ✕ dismisses the dock.
With more than one file selected the dock becomes N files selected with Move all N to — the folder chips stay, because moving a batch is the reason to select a batch.
7Making a folder, and naming a person
+ Add folder at the end of the folder chips — “Make a folder for this shoot and move this file into it”. Type a name, press Enter, and the file moves into it.
+ Add name at the end of the people chips does the same thing on the other axis — “Name someone the detector missed”.
8Renaming and removing a folder
Right-click a folder — in the sidebar, or on a folder chip in the dock — for Rename Folder and Remove Folder.
A folder chip in the dock is the only way to reach a folder with nothing in it, because the sidebar lists only folders that hold something.
9Rename folder
Rename folder — “The folder and its N photos are renamed to match. Thumbnails and transcripts come with them.” Type the new name and press Rename, or Enter.
The folder keeps its place in the list rather than dropping to the end, and ⌘Z puts the old name back.
10Removing a folder that has files in it
An empty folder is a confirmation: Remove Kitchen? — “It has nothing in it. Nothing else is touched.” Cancel or Remove.
A folder that holds photographs is a choice, not a confirmation: What do you want to do with the files in this folder?, with the count under it. Three answers — Move to Other, Move to folder →, or Delete files.
11Move to folder →
Opens every folder those files could go to instead. Pick one and they all move there; the folder they came from goes.
Nothing is deleted on this path, and the move is one ⌘Z away from being undone.
12Delete files
A second, deliberate press — never what the first one does. It asks once more: Delete 12 photos? — “They go to the Bin, so this can be undone — from there, or with ⌘Z while this project is open.”
13Reordering inside a folder
Drag a card to a new position while one folder is shown on its own. The whole folder is renumbered to match, and that arrangement outranks capture order from then on.
Reordering is not offered while several folders are shown at once — dropping a photo between two rooms says nothing about where it goes in either.
14Deleting files
⌘⌫ on macOS, Delete on Windows. The dialog reads Confirm delete of this file or Confirm deletion of these files, and says plainly where they go: to the Bin — the Recycle Bin on Windows.
They are not gone for good. They can be taken back out of the Bin, and ⌘Z brings them straight back.
Don't ask me next time for this shoot turns the confirmation off for this project only. Keep them cancels.
15Undo and redo
⌘Z undoes, ⌘⇧Z redoes — Ctrl+Z and Ctrl+Shift+Z on Windows. It works anywhere in the browser, because what you want to take back is rarely under the pointer.
It covers moving files between folders, renaming, deleting, reordering and re-tagging. A banner names what it just did — Undid Move to Kitchen, Redid Delete — or simply Undone and Redone where the step has no name. With nothing left to undo, pressing it does nothing and says nothing.
The history belongs to the open project and is cleared by any run.
Export toolsProcessed copies — developing RAW with a look
One look across the whole shoot. RAW files are developed properly — camera white balance, sRGB, full demosaic — and written into a folder of their own.
Video coming soon
Developing RAW with one look across the shoot, and what comes out.
Every step is written out below in the meantime.
1Processed copies
2Pick a look
3Developed
1Pick a look
The first card in the export rail is Processed copies — “RAW developed, one look across the shoot”. Four looks:
- Natural — Gentle contrast, true colour
- Warm — Golden skin tones
- Punchy — Strong contrast and colour
- Mono — Tonal monochrome
Picking one previews it live across the grid — the line under the chips reads Previewing · click again to clear. With files selected it reads Previewing on your N selected · deselect to preview on all images.
2Develop
🎞 Process originals develops the whole shoot. With files selected and the scope set to Selected only, it reads 🎞 Process N selected instead.
While it runs the same button becomes Stop developing, with a progress bar and the file it is on. Stopping part-way removes the folder altogether — the screen says Stopped — the copies made so far were deleted.
Without a look chosen the button reads Pick a look. Without a subscription it reads 🔒 Subscribe to develop.
3The result
The copies land in a folder named after the look — `Developed_Warm` and so on — and the card reports N of N developed, with Open beside it.
The folder also appears under COPIES in the sidebar as its own version of the project, with the look named beside the search box. Anything you send to the cloud can be sent from that version instead of the originals.
Developing the same look twice asks first: This look has been developed already — developing again overwrites those copies. Cancel or Overwrite.
A folder of developed copies cannot be developed again — the card greys out with These are copies. Develop from the originals. Filtered to Videos, it greys out too: there are no photographs on screen to develop.
Export toolsClient-ready copies — resizing photos and video
Smaller copies at a size you pick, for email, a portal, or a client who cannot open a RAW. Originals are never touched.
Video coming soon
Client-ready copies at a size you pick — photographs and video.
Every step is written out below in the meantime.
1Client-ready copies
2Pick a size limit
3The standalone Resize tool
4Copies already exist
1Set a size limit
Client-ready copies is the second card in the rail. It shows what it would touch and what each copy will weigh — for example “1 photo · 2 videos → Each photo 15 MB · each video 500 MB”.
PHOTOS offers 5MB, 10MB, 15MB, 25MB, or any number you type. VIDEOS offers 100MB, 250MB, 500MB, 1000MB, or your own.
2How video is handled
The card says it on screen: “Video is re-encoded to H.264 MP4 — the one format that opens everywhere. The frame size is chosen from the size limit, so a tight limit gives a smaller, clean picture rather than a full-size blocky one.”
That is why a 4K clip at a small limit comes back at a lower resolution rather than a blocky 4K one — below a certain bitrate H.264 stops holding detail and starts holding blocks.
3Run it
A shoot with both kinds in it offers three buttons — 📸 Photos only, 🎬 Videos only, and ✨ Resize both — because a photograph is seconds and a clip is minutes. A shoot with one kind gets a single ✨ Create copies.
With files selected and the scope set to Selected only, it reads ✨ Copy N selected.
While it runs the button is Stop making copies. Stopping part-way removes the folder altogether.
With a look being previewed the card pairs up: ✨ Apply Filter & Resize develops and resizes in one pass, and Resize without Filter stays available beside it.
4What comes out
Copies land in a folder beside the originals, named for the limit — `Resized_15mb`, or `Compatible_15mb_warm` where a look was applied — and appear under COPIES in the sidebar.
The card reports N of N ready, with Open. Where nothing needed changing it says so instead: Everything here is already the right size and format!
Running the same size again asks first — These copies already exist, making them again overwrites what is there. A different size, or a different look, goes to its own folder instead.
5Both kinds at once
A shoot holding photographs and video shows a size row for each, and the summary line above says what each copy will weigh — “Each photo 15 MB · each video 500 MB”.
6Resizing without a project
Resize on the home page — “Smaller copies of photos or videos, at a size you pick” — does the same job on any files you pick, with no project involved. It opens a file picker straight away.
Same limits, same encoder, same rule: The copies go into a folder beside the originals. ✨ Create copies starts it, Do it again runs another size.
Resizing is free. It runs entirely on your machine and carries no subscription gate at all.
7One file, or a folder full
The window words itself for what you picked. One file reads The photo will go into a folder beside the original, in … (or The video …); several read The copies go into a folder beside the originals, in …, with the folder named at the end.
8Copies that already exist
Picking the same size twice asks before it overwrites, exactly as the card inside a project does. Cancel, or Overwrite.
Export toolsGather — putting the shoot back in one place
Two ways to undo a level of the folder structure, both reversible, and neither one renames anything.
Video coming soon
Dissolving the folders into one, and putting them back.
Every step is written out below in the meantime.
1Copy or move
2Master Folder
3Master Merge
1The two shapes
The Gather card — “Put the shoot back together, one way or another” — offers two.
- Master Folder — “This will keep all the names, but move all your media into one folder.” Every file in one folder, names untouched.
- Master Merge — “Keeps your folders, but puts each room's photos and videos together in one.” One folder per room, holding both photos and video.
Master Merge only appears on a project that has both photographs and video in it.
2Copy or move
Pressing either opens two choices:
- Copy to new folder — “Leaves your folders exactly as they are”
- Move to new folder — empties the rooms, or rebuilds them at the top of the project
3Undo
Once one is in force the button becomes Undo Master Folder (or Undo Master Merge), and the card says Master Folder created. Press Undo to put every file back where it was.
The other button stands down while one is in force, and says why on hover: Undo Master Folder first.
Nothing is ever renamed by a gather. The numbering is what still says where each photograph came from, and every transcript, thumbnail and tag follows the file.
Undo is not gated on a subscription on either side. A lapsed subscription never leaves you unable to put your own folders back.
Export toolsEditing workflow — a timeline for your editor
AVIA Studio writes an XML your editor imports, so the folders it made turn up as bins with the clips already in them.
Video coming soon
Building a timeline your editor imports with the bins already in it.
Every step is written out below in the meantime.
1Choose your editor
2Create timeline
1Choose your editor
The Editing workflow card — “Your project stays sorted in your editor” — is in the export rail, above the 1-Click Cloud divider.
The dropdown offers Premiere Pro, DaVinci Resolve and Final Cut Pro. One that has already been built is marked BUILT.
2Build it
With an editor chosen the button reads Create timeline for Premiere Pro (or whichever you picked). Once it exists it becomes Import videos into Premiere Pro, which hands the file to the editor.
Without an editor chosen it reads Choose an editor; without a subscription, 🔒 Subscribe to export.
You do not have to decide this when the project is made. An XML is worth building on the third day of an edit as readily as on the first.
Sending it on1-Click Cloud — every way out of the app
Seven destinations under one divider. The three at the top keep your folder structure; the rest flatten it, and each says so.
Video coming soon
Every way a finished shoot leaves the app, and what each one keeps.
Every step is written out below in the meantime.
1Drive, iCloud, Proton
2Photos, AirDrop, phone
3Choose what to send
1Where the divider is
Everything below the 1-Click Cloud line leaves this machine. Everything above it — developing, resizing, gathering, the editor XML — only ever writes next to the project.
Every card takes the same What to send list: tick the folders and versions you want. A card that has nothing to send says There is nothing in this project to send yet.
A room filter or a selection in the browser narrows what a card offers, and the card ticks itself to match.
2Send to Google Drive
Send to Google Drive — “Your folders, structure intact”, and the note under the list says it again: folders kept exactly as they are on your Mac.
Connect Google Drive signs you in; the button then shows the account, with Disconnect this account underneath. ☁ Send N files · <size> starts the upload, Stop sending stops it, and Open opens the folder in Drive when it is done.
Files already there are skipped and reported as N already there.
3Send to iCloud Drive and Send to Proton Drive
Neither has a connect step, and neither is missing one: there is no third-party API for either. Your own desktop client is already signed in, and AVIA Studio copies into the folder it syncs — iCloud uploads them in the background, Proton Drive uploads them in the background.
Both keep your folders exactly as they are. The button is Stop copying while it runs, and the card reports N copied of N.
A card removes itself entirely where its client is not installed.
4Upload to Apple Photos and Upload to Google Photos
Both are photo libraries, so neither keeps folders — the note says all of it lands in one library. Where it goes offers New album (This project) or Main library (No album).
Connect Apple Photos asks macOS for permission; Connect Google Photos shows the disclosure first and then signs you in.
Neither service can be asked whether it already holds this project, so AVIA Studio remembers instead: sending twice warns You already sent this project and says exactly what a second send would do.
5AirDrop to a device
AirDrop to a device — “Send to any nearby Apple device”, with the honest caveat: arrives in their Recents, not an album. macOS only.
6Send to a phone
Send to a phone — “Scan a code — no cable, no account”. It puts a QR code on screen and the other device downloads from it over your Wi-Fi. Nothing is uploaded anywhere and the recipient needs no account.
The card carries the instructions to read out: on iPhone or iPad, tap Download all, open it in Files, tap the zip to expand it, then Select › Select All › Save Images. On Android, tap Download all, tap the zip and choose Extract.
Stop sharing ends it, and sharing stops on its own after an hour.
WordsTranscription, subtitles, polishing and summaries
Speech becomes a transcript and timed subtitles beside every clip, searchable to the word. Polishing and summarising are the only things in the app that leave your machine.
Video coming soon
Transcripts and subtitles, searching them, and polishing the words.
Every step is written out below in the meantime.
1Transcribe
2Listening
3The transcript
4Timestamps
5Find in transcript
6Summary
1During a project
With Transcribe audio on, every clip is transcribed as it is sorted, and you can watch the words arrive on the progress screen. A `.txt` and a timed `.srt` are written beside each clip.
A clip with no audio stream, an empty one, or one with nothing said in it is not written out at all — an empty subtitle file is indistinguishable from a transcription that broke.
2Reading a transcript
In the browser, select a clip and press View transcript in the dock, or VIEW TRANSCRIPT on the card itself.
The window's left rail is every clip in the shoot that has words in it, in the same order the grid shows them; the one you pressed is scrolled to and lit.
3Transcribing anything, with no project
Transcribe on the home page — “Write and summarize any video”. It asks first: View previous opens something you have transcribed before, New picks a fresh clip.
Both copies are written: one beside your video, and one AVIA Studio keeps. Clearing the history clears only the copy AVIA Studio kept.
4While it listens
First Loading clip, this shouldn't take long… — “The audio is being pulled out of the video and the listener is starting up. Nothing is wrong.”
Then Listening to the first stretch — “The words appear here as they are made out. A long clip takes a while to start — nothing is wrong.” The rail card carries a bar driven by how far into the recording it has listened.
The line at the bottom says it plainly: Your video never leaves this computer — the words are found here.
5Two views of one document
The switch in the corner is Text and Timestamps — the plain transcript, and the timed subtitle file.
They are one document. Edit either, press Save, and only the words that changed cross over: a word put back keeps its place in the recording, and the punctuation of the other view is left alone.
6Save before switching?
Switching views re-reads the document from disk, so going across with an edit in hand would throw it away. It asks first: Save before switching? — “Saving puts them into both views; switching without saving leaves this document as it was on disk.”
7Find in transcript
Find in transcript highlights every hit and counts them — N of N, or No matches. Match case narrows it; Enter goes to the next, ⇧Enter the previous, Esc closes.
8Fix grammar
Fix grammar & separate paragraphs on the plain view, Fix grammar on the timed one. It adds punctuation, capitalisation and paragraphs — and nothing else.
No word is added, removed, reordered, reworded, summarised or translated, and no timecode or subtitle number is touched. Every piece that comes back is checked word for word against what went in; a piece that fails the check contributes the text it went in with.
Once it has run the button reads Grammar already fixed — pressing again would buy the same answer at the same price. Undo it, or type anything, and it becomes available again.
This step and the summary are the only things in the app that send anything over the internet, and they send the text file only. Your video and its audio never go.
9Create summary
Create summary reads the transcript through and writes a summary under it. Copy puts it on the clipboard, and there is a button to Write it out beside the transcript.
Once a summary exists the button reads View summary, and reopening it costs nothing.
A transcript with fewer than ten spoken words in it is refused before anything is sent.
10Polished
The polished text is revealed in place. ⌘Z undoes it — the app keeps its own undo history for this window, because a controlled text box loses the browser's the moment anything writes to it.
Save writes it out. Nothing is written until you press it.
11The allowance
One number, in the unit being rationed: About N of N hours of transcript left this month.
Spent, the buttons read No transcript allowance left today or No transcript allowance left this month, and the line says which — Come back tomorrow to polish and summarize some more! or It starts again next month.
On the trial the line adds Subscribers get far more — this is the trial's share. Without a subscription both buttons are disabled and say why: Polishing is not available without a subscription.
Nothing is charged for a press that never reached the service. A refusal costs nothing, and a failure after the fact is refunded.
12On the trial, and without a subscription
During the trial both buttons work against a smaller allowance, and the line says so: Subscribers get far more — this is the trial's share.
With no subscription at all, transcribing still works — polishing and summarising do not, and each disabled button says which: Polishing is not available without a subscription, Summarising is not available without a subscription.
13Clearing the history
The rail's history is the list of clips AVIA Studio has transcribed for you outside a project. Clearing it removes only the copy AVIA Studio kept — the `.txt` and `.srt` beside your video stay exactly where they are, and the dialog says so.
Changing your mind
Four different undoings, and they are not the same. Read the one you mean before pressing it.
Changing your mindSorting a project again
The same analysis, over what the project already holds. Nothing is copied and nothing is deleted — and names you typed yourself are kept.
Video coming soon
Running the analysis again over a project that is already sorted.
Every step is written out below in the meantime.
1Sort this project again
2It runs again
3Stop sorting again?
1Sort again
↻ Sort again is in the top bar of the browser — “Analyse and file everything in this project again”.
The dialog reads Sort this project again: “All N files are looked at again and filed from scratch. Nothing is copied or deleted, and names you typed yourself are kept.”
A project a run never finished says so too: N files that were never analysed will be now.
2What to redo
Transcribe video — “Speech becomes a transcript and timed subtitles beside each clip.”
Transcribe clips that already have one is nested under it and off by default: left off, the transcripts you already have are kept as they are and only the rest are transcribed.
Group faces — “The same person is found across the shoot and can be given a name.” On a wedding it stays on and cannot be turned off: a wedding is sorted by who is in each photograph.
Not now cancels; Sort again starts it.
Re-sorting is the analysis running again, so it needs an active subscription. A lapsed one is sent to the plans rather than through a dialog that would fail at the end.
3Stopping a re-sort
The run goes to the same progress screen, and Cancel asks a different question: Stop sorting again? — “The files already re-filed stay where this run has put them, and the rest are left as they were. Nothing is deleted.”
Keep going resumes; Stop leaves the project exactly where the run got to and returns you to it.
Changing your mindStopping a run part-way
The Cancel button on the progress screen means three different things, and each one says exactly which.
Video coming soon
The three things the Cancel button can mean, and how to tell them apart.
Every step is written out below in the meantime.
1Delete this project?
2Put this folder back?
3Stop sorting again?
1A project the wizard made
Stop and delete this project? — “The run stops now and the whole <project> project is deleted, however much of it is finished. Nothing is kept.”
Underneath, the reassurance that matters: The files on your device are not touched. The project folder was made of copies.
Keep going resumes the run from where it was paused. Delete project stops and removes it.
2A folder opened in place
Stop and put this folder back? — “The run stops now and the whole <folder> folder returns to its original state.”
Nothing is deleted here, because nothing was copied. Keep going or Stop and put back.
3A re-sort
Stop sorting again? — nothing is deleted and nothing is put back. The files already re-filed stay where this run put them, and the rest are left as they were.
The run is paused the moment the question is asked, not when it is answered — nothing new is written into a project whose fate is being decided.
4Cancelling one file
Each row on the progress screen has its own Cancel this file, for the clip that is taking too long or the file you did not mean to bring in.
5Just closing the app
Quitting mid-run deletes nothing. Only the dialog above does.
Undoing everythingRevert — putting a folder back the way it was
Every file back to the folder and the name it had before AVIA Studio touched it. Offered on folders opened in place, and it can be taken back.
Video coming soon
Putting a folder back exactly as it was — and taking that back.
Every step is written out below in the meantime.
1Confirm reverting
2Reverted
1Where it is
Revert sits in the browser's top bar — “Put this folder back the way it was before AVIA Studio sorted it”.
It is only offered on a project the app was *pointed at*. A project the wizard made holds nothing but copies, so putting it back would mean deleting it — which is what cancelling a run already does.
2What it removes
Confirm reverting all sorting, tagging, and renaming, back to the original state of the files? Every file goes back to the folder and the name it had. The rooms it made, the thumbnails, the tags, the transcripts and its record all go for good.
Where a folder of copies exists it is named in a warning of its own — those copies may already have gone to a client.
Your photos and videos are not deleted. Nothing here goes to the Bin — it is removed outright, and this cannot be undone.
Keep it sorted cancels; Revert does it.
3Afterwards
The screen reads Reverted. — “You may re-sort or close this project entirely.”
Undo Revert puts the whole arrangement back, including every room you corrected by hand and every name you typed. Redo Sort hands the folder back to the wizard and asks the shoot type again. Close Project returns to the home page.
Undo Revert stands only while this screen does. Both other buttons throw the material away — it is a copy of your shoot, and keeping it against an offer nobody can take up is how an app quietly fills a disk.
Undoing everythingDelete project — removing AVIA Studio's record
This takes the app out of the folder and leaves every file exactly where it is. It is not the same thing as Revert.
Video coming soon
Taking AVIA Studio out of a folder without touching a single file.
Every step is written out below in the meantime.
1Delete this project?
1Delete project
In the browser's top bar — “Remove AVIA Studio's record of this project and leave every file exactly as it is”. Offered on every project.
Delete this project from AVIA Studio? — Your files are not touched. They stay exactly where they are, under the names they have, in the folders they were sorted into. The subtitles beside each clip stay, and so does anything AVIA Studio made for you.
What goes is the project itself: the search index, the thumbnails, the tags, the people and what has been polished.
2The consequence worth reading
This folder will no longer open as a project. Opening it again reads everything in it and sorts the whole shoot from the beginning — transcribing again, and giving it rooms and names of its own.
Nothing here goes to the Bin — it is removed outright, and this cannot be undone. To put the files back the way they were *before* AVIA Studio sorted them, use Revert instead.
Keep the project cancels; Delete project does it.
Your account
Subscription, devices, settings and updates.
Your accountAccount, subscription, devices and settings
Everything about the account lives behind the gear in the corner of the window — plus the plans screen, which three different doors open onto.
Video coming soon
Subscribing, managing the plan, and moving between machines.
Every step is written out below in the meantime.
1Settings
2Subscribe
3Devices
4Update
1Settings
The gear is fixed to the window, so it is in the same corner wherever you are.
Appearance — Light, Dark, System. Then Size: “AVIA Studio already fits itself to the window. This nudges it.” — Small, Default, Large.
Style — the shoot type new projects start on, set separately for Photos and Video. Ask each time restores the full list.
Google Drive, Apple Photos and Google Photos each have a section for connecting and disconnecting, the same as the cards in the browser's rail.
2Subscribing
Subscribe to AVIA Studio — “Unlock unlimited projects for as long as your subscription is active.” Two plans: Annual, badged 2 MONTHS FREE, and Monthly.
Annual covers Up to 2 devices, Support for multiple Google Drive accounts and Priority service with our support team. Monthly covers Only 1 device and Only 1 account for Google Drive.
The button carries the price of the plan you picked — Subscribe — $200 for the annual. It opens Stripe's secure checkout in your browser, and the line under it says so: Secure checkout by Stripe. Card details never touch AVIA Studio. Cancel any time from your account. When you come back, I've completed payment re-checks and unlocks the app.
A lapsed subscription reads Resubscribe to continue instead — “Everything you've organised stays browsable — resubscribe to ingest and export again.”
The plans screen is reached three ways, all the same screen: Subscribe in the trial banner, Subscribe in Settings, and any locked control in the app.
3Managing an existing subscription
Settings › Account shows your name, your email and the plan — Annual or Monthly, with Renews or Valid until and a date.
Manage subscription — “Change your card, switch plan, or cancel — on Stripe's own page” — opens Stripe's billing portal.
Sign out signs this machine out. Your projects stay on the machine that made them.
4Devices
Devices shows N of N with a row per machine; the one you are on is marked this one. Release signs a machine out.
Over the limit, the app stops at a screen of its own — Your plan covers one device (or two) — and asks which to Sign out, including this one. Projects stay on the machine that made them and would have to be transferred manually.
5Updates
AVIA Studio checks once per launch, in the background, and is silent unless there is something. When there is, a dialog offers Update to <version> with Later beside it.
It downloads only what changed, verifies it, and then says Restart to finish. On Linux the AppImage is read-only, so it hands the download to your browser instead.
Something not covered here?
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